New Apprenticeship Appointment Request	CHRIS/10B

This form is to only be used for making appointments to recognised apprenticeships only. It should not be used for trainees or under-appointments requiring further in-service training.
Guidance on the apprenticeship scheme can be found at http://www.apprenticeships.admin.cam.ac.uk/ 
Please complete this form in BLOCK CAPITALS.
Section A – Start date, institution and position

In question 4 tick “existing employee transfer” if the appointee is a current employee of the University in any faculty, department or other institution.	1. Start date of appointment (dd/mm/yyyy)	

2. Faculty / Department	

3. Position title	

4. Type of request	
Tick one	
	
5. Position type	

New staff member

	
Assistant	

Existing employee transfer	

	

	

	
Section B – Personal details
Enter the personal details of the appointee.

If no National Insurance number is available yet, question 11 may be left blank.

We are required to hold employee home addresses. Please complete question 12.	6. Surname	

7. Forenames	

8. Title 	

9. Gender
Female	
	
Male	

10. Date of birth (dd/mm/yyyy)	

11. N.I. Number	

12. Home / Personal Address (required)

13. Home / mobile phone no.	

14. Is the applicant a current or previous employee of the University (including TES)?
Yes	
	
No	
	
Don’t know	

15. Does the applicant currently have the right to work in the UK?
Yes	
	
No	

	
Section C – Length of apprenticeship and probation
Enter an expected end date of the apprenticeship

If you do not enter a probation period, a default period will be used as set out in the University’s probation policies. Write “NIL” if the probation period should be waived.	16. Expected End Date (dd/mm/yyyy)	

17. Probation period (months)	

	

HR Use
Person		Post		Posn.		

Section D – Payment details

	18. Apprentice Grade	

19. Point on apprentice scale	

20. Annual Salary	

	
Section E – Hours and working pattern
Indicate in question 21 if the appointment is part-time. If you have answered “Yes”, you must complete question 22. 36.5 hours is full-time for assistant staff.	21. Is the appointment part-time? 
Yes	
	
No	

22. Hours per week if not full-time 	

23. Working pattern
Every weekday Monday-Friday	

	

Multi-week pattern – give details in Q24	

	

Specified below	

	

Mon	
	
Tue	
	
Wed	
	
Thu	
	
Fri	
	
Sat	
	
Sun	

24. Multi-week pattern

	

Section F – Line Manager
Enter here the number of the position the apprentice reports to, the position title and the holder.

If you complete question 25, you do not need to complete questions 26 and 27.	25. Position Number of Manager	

26. Position Title of Manager	

27. Manager’s name	

	
Section G – Apprenticeship details
If you are unsure whether the apprenticeship comes under a Framework or Standard or what to complete in this section please contact Personal and Professional Development (PPD) by email at apprenticeships@admin.cam.ac.uk or by phone (01223) 332343	
28. Is the Apprenticeship under: 

Framework?	
	
Standard?	

29. Please specify the Framework/Standard title. i.e. Associate Project Manager

30. Please specify the Apprenticeship level. i.e. Level 4

	

31. Please specify the Sector. i.e. Business and Administration

	

	

Section H – Details of Learning Provider

We are required to enter these details in the contract 	32. specify the name of the external learning provider	

Will the external learning be:

33. A specific number of hours per week? 
Yes (go to Q34)	
	
No (go to Q35)	

34. Number of hours per week 	
	
Is this term-time only	

35. A specific number of days per week? 
Yes (go to Q36)	
	
No (go to Q37)	

36. Number of days per week 	
	
Is this term-time only	

37. Work place assessment?	
	
Please give details below	

	

	
Section I – Funding details
	39. Position funding details

Research Grants
Project Code (e.g. AAAG/001)	
Tsk (e.g. 01)	
Award 
(e.g. RG12345)	
Trans. Code (e.g. ABAE)	
% of funding	
From mm/yy	
To mm/yy	

/	

	

	

	
/	

	

	

	
/	

	

	

Other Accounts
Cost Code. 
       Dpt     CC       SOF     TRANS     
E.g. AA   AABA    ECAA    ABAE     0000	
% of funding	
From mm/yy	
To mm/yy	

U	

	
	
0000	

	

U	

	
	
0000	

	

U	

	
	
0000	

	

Section J – Screening Checks 
Question 40 relates to checks required for an employee to do this job and whether or not it is essential that these checks are completed before the employee starts work. Please refer to the instructions found in the identifying screening  checks section of the Recruitment Guidance.	40. Screening checks required	
Yes – essential before start	
Yes – not essential before start	
No	

Health	

	

Basic disclosure	

	

DBS - standard	

	

DBS- enhanced only	

	

DBS - enhanced with children’s barred list 	

	

DBS  - enhanced with adults’ barred list 	

	

DBS - enhanced with children and adults’ barred lists 	

	

Security	

	

Section K – Place of work and contract details
Answer question 41 if the employee will be working somewhere other than the main departmental address.	41. Place of work

	
Section L – RAS
Answer this section to describe how the job was advertised.	42. Was the job granted permission to fill in RAS?
Yes (→ complete Q43)	
	
No	

43. RAS Reference (e.g. AA12345)	

	
Section M – Comments & special conditions
	44. Comments and special conditions

	

Institutions must send form CHRIS/22 to new employees with offer letters, as it will not be sent with contract packs. On receipt of the completed form CHRIS/22, please forward it to the Payroll Section immediately to be processed. 
I authorise this appointment and confirm that this institution will meet the full cost of the appointment for the period specified (whether from its allocation deriving from the Chest, research grants, or other funds available to the institution). 

Signed								Name						

Position								Date						

Please complete the attachment checklist below and then send this form with any relevant attachments to the Recruitment Administration Section, HR Division, Greenwich House, Madingley Road, Cambridge, CB3 0TX or email to hrnewappointmentteam@admin.cam.ac.uk. Use the “Online” option in the checklist where the employee has applied using web recruitment and the relevant document is saved there.

Attachment check list
	
Attached	
To follow	
Online	
N/A	
Completed application form (CHRIS/5)					
Offer letter					
Acceptance letter					
Original right to work in the UK documents seen: signed & dated copy attached (not usually needed for existing University employees. 					
Where evidence of right to work in the UK was taken on the first day of employment, copy of welcome letter					
DBS Check Application form					
HR19 Cover Sheet for DBS Application Forms					
Disclosure Scotland (Basic Disclosure) Application Form					
HR21 Cover Sheet for Basic Disclosures and Security Checks					
HR35 Tier 4 Student Right to Work Checklist  (required for appointments of Tier 4 visa holders not switching  to Tier 2 only)