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Human Resources

 

Forms and Templates

The HR forms and templates are arranged into eight broad categories.

Within each section, forms are listed alphabetically by their title.

Click a category name below to jump to that category.

Alternatively, if you know the form code or name, you can search for it using CTRL+F (Command + F for Mac users).

1. Recruitment and Appointment 5. Development and Reward
2. Screening and Safety 6. Life Events and Leave
3. Early Employment 7. Payment and Benefits
4. Contract Changes 8. Leaving

 

Most Popular Forms
Title Code Category
Sickness Self-certificate CHRIS/62 Life Events and Leave
Staff Review and Development [appraisal] form PD25 Development and Reward
New Starter Details CHRIS/22 Recruitment and Appointment

 

1. Recruitment and Appointment
Forms related to recruitment and appointment.​

Includes New Starter Details (CHRIS/22), Application for Employment (CHRIS/5) and Cover Sheet for CVs (CHRIS/6)

Title

Code

Last Updated

Academic, Academic-Related, Research and Assistant staff appointment form

CHRIS/10 and CHRIS/10A

31/05/2013

Acknowledgement of application template

HR9

04/07/2012

Application for Employment

CHRIS/5

18/11/2013

Apprenticeship Appointment Request 

CHRIS/10B

30/08/2018

Cover Sheet for CVs

CHRIS/6

18/11/2013

ECS Employee Permission Letter ECS Employee Permission Letter  

Equal opportunities and recruitment data collection

EO Return

26/07/2012

Further Information template

HR7

19/02/2018

Global Mobility - Dutch Payroll Travel Tracker Dutch Payroll Travel Tracker 13/08/2019

Global Mobility Form

HR56

01/11/2018

Global Mobility - Short-Term Business Visitor (STBV) Payroll Travel Tracker STBV Payroll Travel Tracker 14/08/2019

Interview Checklist (Chair)

HR16

18/11/2012

Interview Invitation template

HR13

18/11/2013

New Short-Term (casual) Appointment

CHRIS/11

30/01/2013

New Starter Details

CHRIS/22

06/11/2018

Offer Letter Template

HR18

14/06/2019

Offer Letter Template (Apprenticeship) 

HR18A

08/01/2019

Recruitment Checklist

HR5

10/01/2018

Recruitment Incentive Payment

RIPHR

01/06/2017

Reference Request template

HR14A, HR14B and HR14C

20/03/2014

Reimbursement of relocation expenses form

PD36

01/05/2009

Rejection letter template

HR12

04/07/2012

Response to Job Enquiry template

HR8

05/08/2015

Role Profile Template

Role Profile

01/02/2017

Selection Assessment Record

HR10

04/07/2012

Selection Assessor Notes template

HR17

04/07/2012

Selection Criteria template

HR6

04/07/2012

Selection Process Schedule

HR15

08/08/2011

Selection Results Grid

HR11

04/07/2012

Starting Salary Case

HR4

01/11/2013

Tier 4 Student Right to Work Checklist

HR35 and HR35A

20/08/2014

 

2. Screening and Safety
Forms for screening and incident reporting.

Includes Incident Report Form (HR34)

Title

Code

Last Updated

Assessment of a Disclosed Criminal Conviction

HR20

04/07/2013

Assessment of a Security Check Disclosure

HR20A

28/07/2014

Basic Disclosures and Security Checks (Cover Sheet)

HR21

15/03/2016

Children and Vulnerable Adults Risk Assessment form

HR33

28/07/2014

DBS Application Form (Cover Sheet)

HR19 and HR19A

11/03/2014

Job Hazard Evaluation Form

OHF29

09/08/2018

On-Offer Referral Form

OHF04

03/09/2013

Safeguarding Incident Report Form

HR34

28/07/2014

Work Health Declaration

OHF30

03/09/2013

 

3. Early Employment
Forms relating to probation and induction.​

Includes: Employee Induction Checklist (HR24) and Welcome Letter Templates (HR23 and HR23A)

Title

Code

Last Updated

Induction Checklist (Employee)

HR24

30/08/2018

Induction Checklist (Planning)

HR22

30/08/2018

Probation documentation for academic staff

PD/PROB/R1 and PD/PROB/A1

 

Probation documentation for academic-related staff

PD/PROB/R2 and PD/PROB/A2

 

Probation documentation for assistant staff

PD/PROB/R3 and PD/PROB/A3

 

Probationary documentation for contract research staff

PD/PROB/R4 and PD/PROB/A4

 

Welcome Letter Templates

HR23 and HR23A

12/04/2018

 

4. Contract Changes
Forms for changes to existing contracts

Includes Extension to Tenure and Changes to Funding (CHRIS/53)

Title

Code

Last Updated

Change of hours and working pattern

CHRIS/54

08/08/2019

Extension to tenure and changes to funding

CHRIS/53

12/09/2013

Promotion from Research Assistant to Research Associate on award of PhD Form

CHRIS/51

25/11/2013

Record of consultation on end of open ended contract

CHRIS/44

06/12/2013

Record of consultation on ending of fixed term contract

CHRIS/43

06/12/2013

Request for extension or amendment of a post or office

CHRIS/50

08/08/2019

Request to grant the title of Affiliated Lecturer

CHRIS/84

 

Suppression of Post form

CHRIS/52

06/12/2013

 

5. Development and Reward
Forms relating to Development and Reward​

Includes Staff Review and Development (appraisal) forms (PD25, PD26 and PD27)

Title

Code

Last Updated

Application for vocational training

PD5

06/09/2019

Career management scheme for contract research staff, self appraisal

PD/REV/CRS

 

Proposal for Contribution Increments (Research staff)

HR37

 

Proposal for Contribution Rewards (Academic Related and Assistant staff) 

PD30

16/11/2015

Proposal for Contribution Rewards (Academic Related Grade 12)

PD32

11/02/2011

Staff review and development (appraisal) forms

PD25, PD26 and PD27

 

 

6. Life Events and Leave
Forms relating to personal changes, work-life balance, or time away from the University.​​

Includes Sickness Self Certificate (CHRIS/62) and Special Leave Application Form (CHRIS/68)

Title

Code

Last Updated

Adoption Leave Application Form

CHRIS/64

01/10/2013

Application for Leave from University Office to Undertake Research Fellowship at the University of Cambridge

CHRIS/69

06/12/2013

Application for temporary leave to work flexibly

CHRIS/74

27/03/2013

External Secondments

CHRIS/71

12/11/2013

Flexible working forms

FLEXAF and FLEXAF/DECISION

01/03/2013

Global Mobility Form

HR56

01/11/2018

Graduated Return from Maternity form

CHRIS/70

01/12/2012

Leave of absence application form (Academic and Study Leave) 

CHRIS/67

11/10/2013

Maternity Leave Application Form

CHRIS/60

01/12/2012

Maternity Leave Notification of Return form

CHRIS/61

01/10/2013

Parental Leave application form

CHRIS/66

01/12/2012

Paternity Leave application form

CHRIS/65

01/12/2012

Rental Deposit Loan Scheme Application Form

HR55

19/10/2018

Shared Parental Leave forms

CHRIS/75

15/06/2015

Sickness Self Certificate

CHRIS/62

15/07/2016

Special Leave (Paid and Unpaid) Application Form

CHRIS/68

29/11/2013

Substitute teaching form

STF

01/10/2009

TES Workers' Sickness Self Certificate

CHRIS/73

30/06/2011

Travel to work loan scheme application form

PD35

01/02/2006

Working from home ('teleworking') form

PD/WFH

 

 

7. Payment and Benefits
Finance-related forms and paysheets​

Title

Code

Last Updated

Application for Pension Cash Supplement

HR/SILP

01/07/2017

Appointment form for students paid an allowance through the payroll

CHRIS/30

06/10/2011

Case for Additional Responsibility Payments

HR31

01/03/2012

Change of bank account details

CHRIS/21

06/11/2018

Hourly payments input form

CHRIS/80

05/04/2011

Intern timesheet

PD31

01/07/2010

International Payment Order form

UPS IPO

23/04/2012

Non-Pensionable Additional Payment form

PR12

26/09/2014

Non-Recurrent Payment form

CHRIS/82

05/04/2011

Non-Recurrent Payments form (My Family Care)

CHRIS/82 MFC

26/04/2017

Overtime at special rate

CHRIS/83

05/04/2011

Overtime payments

CHRIS/81

05/04/2011

Student banking details

CHRIS/31

12/09/2011

TES Timesheets for temporary staff

TES/1, TES/2, and TES/3

 

UPS1 Self-employed payment claim form

UPS1

01/11/2017

UPS2 Worker agreement payment claim form

UPS2

01/11/2017

UPS3 Student maintenance claim form

UPS3

18/07/2018

UPS4 Off Payroll Workers claim form

UPS4

18/07/2018

UPS5 Research Study Participant payment claim form

UPS5

12/09/2018


8. Leaving
Forms relating to retirement and leaving

Title

Code

Last Updated

Application For Flexible Retirement

RP4

17/09/2019

Leaver Arrangements Template Letter

HR32 and HR32A

29/01/2014

Notification of Intention to Retire

RP1

01/10/2017

Record of Workplace Discussions regarding Retirement Intentions

RP3

01/10/2017

Request for University Officer to Continue Working Beyond the Retirement Age

RP2A

01/01/2018

Retirement Extension request (Details of Funding)

RP2B

01/01/2018