Forms and Templates
The HR forms and templates are arranged into eight broad categories. Within each section, forms are listed alphabetically by their title. Click a category name below to jump to that category. Alternatively, if you know the form code or name, you can search for it using CTRL+F (Command + F for Mac users).
| 1. Recruitment and Appointment | 5. Development and Reward |
| 2. Screening and Safety | 6. Life Events and Leave |
| 3. Early Employment | 7. Payment and Benefits |
| 4. Contract Changes | 8. Leaving |
| Most Popular Forms | ||
|---|---|---|
| Title | Code | Category |
| Sickness Self-certificate | CHRIS/62 | Life Events and Leave |
| Staff Review and Development [appraisal] form | PD25 | Development and Reward |
| New Starter Details | CHRIS/22 | Recruitment and Appointment |
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1. Recruitment and Appointment Includes New Starter Details (CHRIS/22), Application for Employment (CHRIS/5) and Cover Sheet for CVs (CHRIS/6) |
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Title |
Code |
Last Updated |
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Academic, Academic-Related, Research and Assistant staff appointment form |
31/05/2013 |
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Acknowledgement of application template |
04/07/2012 |
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Application for Employment |
22/10/2021 |
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Apprenticeship Appointment Request |
30/08/2018 |
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| ATAS Summary Statement of Research Template | HR58 | 21/05/2021 |
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Cover Sheet for CVs |
22/10/21 |
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| COVID-19 Voluntary Impact Assessment Form | COVID Impact Assessment Form | 28/08/2020 |
| ECS Employee Permission Letter | ECS Employee Permission Letter | 20/06/2019 |
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Equal opportunities and recruitment data collection |
26/07/2012 |
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Further Information template |
09/10/2024 |
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| International Working - Travel Calendar | Travel Calendar | 13/08/2019 |
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International Working Form |
HR56 |
01/11/2018 |
| International Working Short-Term Business Visitor (STBV) Payroll Travel Tracker | STBV Payroll Travel Tracker | 14/08/2019 |
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Interview Checklist (Chair) |
18/11/2012 |
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Interview Invitation template |
18/11/2013 |
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New Short-Term (casual) Appointment |
30/01/2013 |
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New Starter Details |
16/01/2023 |
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Offer Letter Template |
14/06/2019 |
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Offer Letter Template (Apprenticeship) |
08/01/2019 |
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Recruitment Checklist |
10/01/2018 |
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Recruitment Incentive Payment |
01/06/2017 |
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Reference Request template |
22/12/2024 |
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Reimbursement of relocation expenses form |
01/10/2022 |
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Rejection letter template |
04/07/2012 |
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Rental Deposit Loan Scheme Application Form |
HR55 | 19/10/2019 |
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Response to Job Enquiry template |
05/08/2015 |
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Role Profile Template |
01/02/2017 |
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Selection Assessment Record |
04/07/2012 |
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Selection Assessor Notes template |
04/07/2012 |
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Selection Criteria template |
04/07/2012 |
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Selection Process Schedule |
08/08/2011 |
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Selection Results Grid |
25/10/2021 |
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Starting Salary Case |
01/02/2023 |
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Tier 4/Student visa Right to Work Checklist |
20/08/2014 |
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2. Screening and Safety Includes Incident Report Form (HR34) |
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Title |
Code |
Last Updated |
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Assessment of a Disclosed Criminal Conviction |
04/07/2013 |
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Assessment of a Security Check Disclosure |
28/07/2014 |
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Basic Disclosures and Security Check request form |
15/03/2016 |
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Children and Adults at Risk Assessment form |
10/12/2019 |
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DBS Check request form |
11/03/2014 |
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Job Hazard Evaluation Form |
09/08/2018 |
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On-Offer Referral Form |
11/08/2021 |
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Safeguarding Incident Report Form |
28/07/2014 |
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Work Health Declaration |
15/06/2022 |
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3. Early Employment Includes: Employee Induction Checklist (HR24) and Welcome Letter Templates (HR23 and HR23A) |
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Title |
Code |
Last Updated |
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Induction Checklist (Employee) |
21/06/2025 |
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Induction Checklist (Planning) |
28/10/2021 |
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| Probationary Forms | HR60 - HR67 | 01/10/2021 |
| COVID-19 Voluntary Impact Assesment Form | COVID-19 Voluntary Impact Assesment Form | 21/08/2020 |
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Welcome Letter Templates |
12/04/2018 |
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4. Contract Changes Includes Extension to Tenure and Changes to Funding (CHRIS/53) |
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Title |
Code |
Last Updated |
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Change of hours and working pattern |
27/04/2023 |
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Extension to tenure and changes to funding |
20/01/2021 |
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Promotion from Research Assistant to Research Associate on award of PhD Form |
21/12/2020 |
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Record of consultation on end of open ended contract |
08/09/2022 |
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Record of consultation on ending of fixed term contract |
08/09/2022 | |
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Request for extension or amendment of a post or office |
27/04/2023 |
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Request to grant the titles of Affiliated Lecturer, Affiliated Assistant Professor, Affiliated Associate Professor or Affiliated Professor |
08/10/2021 |
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Suppression of Post form |
06/12/2013 |
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5. Development and Reward Includes Staff Review and Development (appraisal) forms (PD25, PD26 and PD27) |
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Title |
Code |
Last Updated |
| Academic Career Pathway transfer application | 16/02/2014 | |
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Application for vocational training |
06/09/2019 |
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Career management scheme for contract research staff, self appraisal |
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Proposal for Contribution Increments (Research staff) |
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Proposal for Contribution Rewards (Academic Related and Assistant staff) |
16/11/2015 |
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Proposal for Contribution Rewards (Academic Related Grade 12) |
18/09/2023 |
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Staff review and development (appraisal) forms |
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6. Life Events and Leave Includes Sickness Self Certificate (CHRIS/62) and Special Leave Application Form (CHRIS/68) |
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Title |
Code |
Last Updated |
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Adoption Leave Application Form |
01/10/2024 |
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Application for Leave from University Office to Undertake Research Fellowship at the University of Cambridge |
06/12/2013 |
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Application for temporary leave to work flexibly |
27/04/2023 |
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External Secondments |
12/11/2013 |
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Flexible working request forms |
27/04/2023 |
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International Working Form |
01/11/2018 |
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Graduated Return from Maternity form |
05/09/2022 |
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Leave of absence application form (Academic and Study Leave) |
05/09/2022 |
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Maternity Leave Application Form |
01/10/2024 |
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Maternity / Adoption Leave Notification of Return form |
05/09/2022 |
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| Neonatal Care Leave Form | CHRIS/85 | 06/04/2025 |
| Parental Bereavement Leave and Pay Form | HR57 | 05/09/2022 |
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Parental Leave application form |
05/09/2022 |
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Paternity Leave application form |
01/10/2024 |
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Rental Deposit Loan Scheme Application Form |
19/10/2018 |
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Shared Parental Leave forms |
01/10/2024 |
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Sickness Self Certificate |
23/04/2020 |
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Special Leave (Paid and Unpaid) Application Form |
05/04/2024 |
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| Staff and student relationship declaration form | SSR | 18/07/2024 |
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Substitute teaching form |
01/10/2009 |
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Temporary Workers' Sickness Self Certificate |
17/02/2022 |
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Travel to work loan scheme application form |
01/02/2006 |
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Working from home ('teleworking') form |
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7. Payment and Benefits |
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Title |
Code |
Last Updated |
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Application for Pension Cash Supplement |
01/07/2017 |
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Appointment form for students paid an allowance through the payroll |
04/03/2016 |
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Case for Additional Responsibility Payments |
01/03/2012 |
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Change of bank account details |
06/11/2018 |
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Hourly payments input form |
05/04/2011 |
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| Guarunteed Minimum Hours Payment Input Form | CHRIS/80 (GMHC) | 01/11/2022 |
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Intern timesheet |
01/07/2010 |
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Non-Pensionable Payments for Administrative Responsibility (termly payments) - previously called Non-Pensionable Additional Payments |
26/09/2014 |
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Non-Pensionable Additional Payments (ad hoc payments) - previously called Non-Recurrent Payments: CHRIS/82 and CHRIS/82R |
12/09/2023 |
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| Guaranteed Minimum Hours Non-Recurrent Payment Form | CHRIS/82 (GMHC) | 01/11/2022 |
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Overtime at special rate |
05/04/2011 |
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Overtime payments |
05/04/2011 |
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Student banking details |
13/12/2019 |
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TES Timesheets for temporary staff |
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UPS forms (Finance Division) |
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8. Leaving |
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Title |
Code |
Last Updated |
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Application for Flexible Retirement |
17/09/2019 |
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| Application for Partial Retirement (NHSPS members only) | RP4a | 26/03/2024 |
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Leaver Arrangements Template Letter |
29/01/2014 |
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Notification of Intention to Retire |
01/10/2017 |
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Record of Workplace Discussions regarding Retirement Intentions |
01/10/2017 |
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Request for EJRA-Applicable University Officer to Continue Working Beyond the Retirement Age |
01/01/2018 |
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Retirement Extension request (Details of Funding) |
01/01/2018 |
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