Forms and Templates
The HR forms and templates are arranged into eight broad categories.
Within each section, forms are listed alphabetically by their title.
Click a category name below to jump to that category.
Alternatively, if you know the form code or name, you can search for it using CTRL+F (Command + F for Mac users).
| 1. Recruitment and Appointment | 5. Development and Reward |
| 2. Screening and Safety | 6. Life Events and Leave |
| 3. Early Employment | 7. Payment and Benefits |
| 4. Contract Changes | 8. Leaving |
| Most Popular Forms | ||
| Title | Code | Category |
| Sickness Self-certificate | CHRIS/62 | Life Events and Leave |
| Staff Review and Development [appraisal] form | PD25 | Development and Reward |
| New Starter Details | CHRIS/22 | Recruitment and Appointment |
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1. Recruitment and Appointment Includes New Starter Details (CHRIS/22), Application for Employment (CHRIS/5) and Cover Sheet for CVs (CHRIS/6) |
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Title |
Code |
Last Updated |
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Academic, Academic-Related, Research and Assistant staff appointment form |
31/05/2013 |
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Acknowledgement of application template |
04/07/2012 |
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Application for Employment |
18/11/2013 |
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Apprenticeship Appointment Request |
30/08/2018 |
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Cover Sheet for CVs |
18/11/2013 |
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| ECS Employee Permission Letter | ECS Employee Permission Letter | |
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Equal opportunities and recruitment data collection |
26/07/2012 |
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Further Information template |
19/02/2018 |
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| Global Mobility - Dutch Payroll Travel Tracker | Dutch Payroll Travel Tracker | 13/08/2019 |
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Global Mobility Form |
HR56 |
01/11/2018 |
| Global Mobility - Short-Term Business Visitor (STBV) Payroll Travel Tracker | STBV Payroll Travel Tracker | 14/08/2019 |
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Interview Checklist (Chair) |
18/11/2012 |
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Interview Invitation template |
18/11/2013 |
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New Short-Term (casual) Appointment |
30/01/2013 |
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New Starter Details |
06/11/2018 |
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Offer Letter Template |
14/06/2019 |
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Offer Letter Template (Apprenticeship) |
08/01/2019 |
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Recruitment Checklist |
10/01/2018 |
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Recruitment Incentive Payment |
01/06/2017 |
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Reference Request template |
20/03/2014 |
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Reimbursement of relocation expenses form |
01/05/2009 |
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Rejection letter template |
04/07/2012 |
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Response to Job Enquiry template |
05/08/2015 |
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Role Profile Template |
01/02/2017 |
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Selection Assessment Record |
04/07/2012 |
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Selection Assessor Notes template |
04/07/2012 |
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Selection Criteria template |
04/07/2012 |
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Selection Process Schedule |
08/08/2011 |
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Selection Results Grid |
04/07/2012 |
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Starting Salary Case |
01/11/2013 |
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Tier 4 Student Right to Work Checklist |
20/08/2014 |
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2. Screening and Safety Includes Incident Report Form (HR34) |
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Title |
Code |
Last Updated |
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Assessment of a Disclosed Criminal Conviction |
04/07/2013 |
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Assessment of a Security Check Disclosure |
28/07/2014 |
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Basic Disclosures and Security Checks (Cover Sheet) |
15/03/2016 |
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Children and Vulnerable Adults Risk Assessment form |
28/07/2014 |
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DBS Application Form (Cover Sheet) |
11/03/2014 |
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Job Hazard Evaluation Form |
09/08/2018 |
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On-Offer Referral Form |
03/09/2013 |
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Safeguarding Incident Report Form |
28/07/2014 |
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Work Health Declaration |
03/09/2013 |
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3. Early Employment Includes: Employee Induction Checklist (HR24) and Welcome Letter Templates (HR23 and HR23A) |
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Title |
Code |
Last Updated |
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Induction Checklist (Employee) |
30/08/2018 |
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Induction Checklist (Planning) |
30/08/2018 |
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Probation documentation for academic staff |
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Probation documentation for academic-related staff |
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Probation documentation for assistant staff |
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Probationary documentation for contract research staff |
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Welcome Letter Templates |
12/04/2018 |
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4. Contract Changes Includes Extension to Tenure and Changes to Funding (CHRIS/53) |
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Title |
Code |
Last Updated |
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Change of hours and working pattern |
08/08/2019 |
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Extension to tenure and changes to funding |
12/09/2013 |
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Promotion from Research Assistant to Research Associate on award of PhD Form |
25/11/2013 |
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Record of consultation on end of open ended contract |
06/12/2013 |
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Record of consultation on ending of fixed term contract |
06/12/2013 |
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Request for extension or amendment of a post or office |
08/08/2019 |
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Request to grant the title of Affiliated Lecturer |
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Suppression of Post form |
06/12/2013 |
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5. Development and Reward Includes Staff Review and Development (appraisal) forms (PD25, PD26 and PD27) |
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Title |
Code |
Last Updated |
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Application for vocational training |
02/10/2018 |
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Career management scheme for contract research staff, self appraisal |
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Proposal for Contribution Increments (Research staff) |
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Proposal for Contribution Rewards (Academic Related and Assistant staff) |
16/11/2015 |
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Proposal for Contribution Rewards (Academic Related Grade 12) |
11/02/2011 |
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Staff review and development (appraisal) forms |
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6. Life Events and Leave Includes Sickness Self Certificate (CHRIS/62) and Special Leave Application Form (CHRIS/68) |
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Title |
Code |
Last Updated |
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Adoption Leave Application Form |
01/10/2013 |
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Application for Leave from University Office to Undertake Research Fellowship at the University of Cambridge |
06/12/2013 |
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Application for temporary leave to work flexibly |
27/03/2013 |
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External Secondments |
12/11/2013 |
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Flexible working forms |
01/03/2013 |
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Global Mobility Form |
01/11/2018 |
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Graduated Return from Maternity form |
01/12/2012 |
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Leave of absence application form (Academic and Study Leave) |
11/10/2013 |
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Maternity Leave Application Form |
01/12/2012 |
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Maternity Leave Notification of Return form |
01/10/2013 |
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Parental Leave application form |
01/12/2012 |
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Paternity Leave application form |
01/12/2012 |
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Rental Deposit Loan Scheme Application Form |
19/10/2018 |
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Shared Parental Leave forms |
15/06/2015 |
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Sickness Self Certificate |
15/07/2016 |
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Special Leave (Paid and Unpaid) Application Form |
29/11/2013 |
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Substitute teaching form |
01/10/2009 |
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TES Workers' Sickness Self Certificate |
30/06/2011 |
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Travel to work loan scheme application form |
01/02/2006 |
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Working from home ('teleworking') form |
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7. Payment and Benefits |
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Title |
Code |
Last Updated |
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Application for Pension Cash Supplement |
01/07/2017 |
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Appointment form for students paid an allowance through the payroll |
06/10/2011 |
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Case for Additional Responsibility Payments |
01/03/2012 |
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Change of bank account details |
06/11/2018 |
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Hourly payments input form |
05/04/2011 |
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Intern timesheet |
01/07/2010 |
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International Payment Order form |
23/04/2012 |
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Non-Pensionable Additional Payment form |
26/09/2014 |
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Non-Recurrent Payment form |
05/04/2011 |
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Non-Recurrent Payments form (My Family Care) |
26/04/2017 |
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Overtime at special rate |
05/04/2011 |
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Overtime payments |
05/04/2011 |
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Student banking details |
12/09/2011 |
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TES Timesheets for temporary staff |
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UPS1 Self-employed payment claim form |
01/11/2017 |
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UPS2 Worker agreement payment claim form |
01/11/2017 |
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UPS3 Student maintenance claim form |
18/07/2018 |
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UPS4 Off Payroll Workers claim form |
18/07/2018 |
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UPS5 Research Study Participant payment claim form |
12/09/2018 |
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8. Leaving |
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Title |
Code |
Last Updated |
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Application For Flexible Retirement |
01/10/2017 |
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Leaver Arrangements Template Letter |
29/01/2014 |
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Notification of Intention to Retire |
01/10/2017 |
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Record of Workplace Discussions regarding Retirement Intentions |
01/10/2017 |
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Request for University Officer to Continue Working Beyond the Retirement Age |
01/01/2018 |
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Retirement Extension request (Details of Funding) |
01/01/2018 |
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