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Where an individual has previously undergone a DBS check or basic disclosure required for his/her post with another organisation in the course of his/her employment, this check is not portable to the University of Cambridge. It will not be accepted as meeting the University's requirement for a post-holder to undergo a particular type of DBS check or basic disclosure.

Exceptions to this are as follows:

  • Where an individual has subscribed to the DBS Update Service – this means that their DBS check will be kept up-to-date and they can take this with them from role to role, where the same level and type of check is needed. With an individual's permission, the University will be able to go online to do a free, instant check (known as a status check) to confirm that their DBS Certificate is still up-to-date.
  • Where a DBS check or basic disclosure has been carried out within the last 12 months by the University (or an organisation acting on behalf of the University) for a post with comparable duties - individual cases will need to be discussed with the Head of Recruitment and his/her agreement provided that another check is not required.