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The Director of HR is the University’s designated safeguarding person. As such, he/she takes overall ownership of the policy and will promote the importance of safeguarding within the University. Due to the size of the University, the day-to-day operation of the policy and its procedures will be the responsibility of other individuals, as outlined below.

Each head of department/institution is accountable for the adoption and implementation of this policy. They are required to promote the importance of safeguarding within their department/institution and ensure that appropriate systems in place for:

  • All their staff to become familiar with the Children and Vulnerable Adult Safeguarding Policy during their induction;
  • Relevant staff to review the department/institution’s activities and follow the Children and Vulnerable Adult Safeguarding risk assessment process.

It is the responsibility of the member of staff leading the recruitment campaign, activity or event which involves working with Children and Vulnerable adults to:

  • Identify that the Children and Vulnerable Adults Safeguarding procedure is applicable to a particular role, activity or event;
  • Ensure that staff, workers, volunteers and students working with children and vulnerable adults are familiar with the contents of the policy and its application before any new or changed activity/event;
  • Complete/update the risk assessment;
  • Ensure implementation and review of the actions identified by the risk assessment;
  • Identify whether individuals recruited or involved in an activity or event require a DBS check or basic disclosure and, where applicable, ensure that this is carried out in accordance with HR/Student Registry procedures.

Staff, students and volunteers working with children and vulnerable adults within the University should be familiar with this policy. In addition, they should, wherever possible, conduct themselves in accordance with the Code of Practice set out in Appendix B. This provides guidance on acceptable and desirable conduct to protect both children and vulnerable adults who come onto University premises to study and to visit, and those working with them.

Every individual who becomes aware of any suspicions or allegations regarding harm to children or vulnerable adults is required to report this immediately to his/her school/institution’s HR Business Manager/Adviser or the Head of the Student Registry.

HR Business Managers/Advisers or the Head of the Student Registry will be the initial point of contact where any allegations of abuse against children and vulnerable adults are raised. They will hold responsibility for:

  • Promoting the Children and Vulnerable Adult Safeguarding Policy in their schools/institutions.
  • Dealing with any reported suspicions and allegations of abuse of children or vulnerable adults within the University.
  • Providing appropriate information when making referrals to external agencies (such as Social Services or the Police) in all cases of suspected abuse of children or vulnerable adults.
  • Ensuring that appropriate records are kept in relation to the reporting of suspected abuse.
  • Working with the Assistant Director/Director of HR and relevant DBS counter-signatory to determine whether a referral needs to be made to the DBS.

The Head of Recruitment and the Immigration and Compliance Manager in the HR Division are responsible for promoting and providing day-to-day advice on the Children and Vulnerable Adult Safeguarding Policy, both to the HR School Teams and to departments/institutions. They are also responsible for leading the review and update of the policy document on a periodic basis and for working with PPD and Health and Safety to ensure that adequate training is available for staff on safeguarding.

The Compliance Team within the Human Resources Division processes DBS and basic disclosure checks for staff. The Academic Division manages DBS checks for students.

The Temporary Employment Service provides advice and support for departments/institutions on the arrangement of work experience, including for children, to ensure that appropriate arrangements are in place and that there is compliance with relevant legislation.