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The first SRD discussion is held within six months of confirmation of probation, then on at least two-yearly intervals thereafter.

A month in advance of the due date the Institutional Administrator provides an e-mail reminder to the academic and their nominated reviewer that an SRD meeting is due. (This will be replaced by an automatic reminder on the transfer to an electronic SRD support system later in the year.)

The nominated reviewer then contacts the academic to agree a mutually convenient date for the review approximately two weeks ahead, allowing between 1–2 hours for the meeting, and asking him/her to provide preparatory documents.