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Description

The report lists all payments to Cambridge Casual Workers for approved CCWS Timesheets from an Institution, throughout the month.

The following columns are shown:

  1. Payroll
  2. Transaction Date (This is usually the pay date)
  3. Institution
  4. Position (Position title)
  5. Position Ref (Position reference number)
  6. Type
  7. Basis
  8. Person Ref (Person reference number)
  9. Surname
  10. Forename
  11. Element
  12. Element Grouping
  13. Booking ID
  14. Booking Title
  15. Booking Date
  16. Cost Code
  17. Grant Sponsor
  18. Amount
  19. Pension Amount
  20. NI Amount
  21. Apprenticeship Levy
  22. Stat Reclaim
  23. Total Cost

The data is organised so that every cost row for every element type and cost code combination shows separately.

The data is sorted by Institution, then by person reference number and then by element.

Format

CSV.

Frequency

26th of each month.

Purpose

  • To check all people you expect to be paid have been.
  • To verify payments made to Casual Workers against Timesheets for Bookings worked within your Institution.
  • To check someone's source of funding and if they are split funded.
  • To check who has been paid which elements (filter on a specific element name).
  • To check up on temporary elements (including overtime and NPAPs) or other less typical payments (eg hourly paid lecturing).
  • To inform a budget-variance analysis (create a pivot table which lists each person and the sum of Total Cost).
  • To check what a specific person has been paid (filter on a person reference number).
  • To help explain variances if costs are not what were expected/budgeted.

Who to contact

Notes

This data has been checked against that which is posted by CHRIS automatically to the General Ledger. It does not report any subsequent journaling actions as these are not recorded in CHRIS.

Relevant HR Policy or Procedure

No specific HR Policy or Procedure applies.