skip to content

Human Resources


This page describes how your personal information is used and stored if you are required to undergo certain additional recruitment checks or procedures as part of the job application and offer process. It supplements the general webpage about how we use your personal information as a job applicant ( The checks and procedures covered by this page include a Disclosure and Barring Service (DBS) check, a basic disclosure (criminal records) check, security checks, any application for immigration purposes including where a Certificate of Sponsorship through UK Visas and Immigration (UKVI) is required, and similar processes that will only affect some applicants, whether because of the type of post you are applying for or because of your individual status. If any of these checks affect you, we will make this clear to you at the relevant point in the application process.

In all cases, we will only use any information gathered as part of any relevant check or procedure for that specific purpose, and we will handle, store, retain and destroy relevant materials in accordance with applicable legislation and codes of practice. This means that access to any relevant materials (including any forms completed by the University) is strictly controlled, and they are retained for no longer than strictly necessary to fulfil the purpose in accordance with the legislation. Wherever possible we will not retain original documents or print-outs and instead will make a note on our central HR database that the relevant check or procedure has been completed. We will only share any relevant information with external parties insofar as we are required to do so (this may include partner organisations or employers such as NHS Trusts). We recognise that for some checks and in some circumstances it is a criminal offence to pass any information on to anyone who is not entitled to receive it.