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Human Resources


Storage and use of data provided for a Certificate of Sponsorship

This page describes how your data is used and stored if you are required to supply information via the University's Web Recruitment System for the purposes of a Certificate of Sponsorship application.

Information stored prior to submission of your Certificate of Sponsorship application

In order to gather information for a Certificate of Sponsorship, you will already have created a Web Recruitment account and submitted personal data as part of your job application. The data that has already been gathered from you is subject to the data usage and storage principles set out in the University policy on Storage and use of your applicant data.

For the University to apply for a Certificate of Sponsorship in your name, we require additional information which you will not have supplied at the time of your job application. After you have received a job offer, and if you require a Tier 2 (General) visa to work at the University, you will be sent an email asking you to return to the Web Recruitment System to enter further personal information.

How your data will be used and stored once you have submitted it

The information you submit will be used to create a Certificate of Sponsorship application, and subsequently a Certificate of Sponsorship itself, which you must have before you can make an application for a Tier 2 (General) visa. After you have submitted the required information, we will send the data electronically to UK Visas and Immigration (UKVI) through their Sponsor Management System. With the exception of providing required information to UKVI, your data will not be passed to third parties and will be treated in the strictest confidence.

If your visa is refused for any reason and/or you subsequently do not take up the post for any reason, the data gathered from you for the purposes of a Certificate of Sponsorship application will be destroyed twelve months after the vacancy closes.

If you successfully take up your post, as an employee of the University your data will be subject to our standard retention policy for employee information. This means that the information will be retained for the duration of your employment and a minimum of six years after you have left the University.

Security procedures are in place for protecting your data in accordance with the principles of the Data Protection Act 1998. Your details may be stored electronically in a password-protected system with restricted access and/or as paper copies in secure storage.

Disposal of data

After the required data retention periods have elapsed, the University will shred all paper documents and delete electronic documents.