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  • Submit special leave requests to the relevant manager using the appropriate documentation and providing supporting information where needed. Employees can contact their HR Adviser in the first instance to discuss the special leave request if needed.
  • Give at least 4 weeks notice before the requested start of leave wherever possible.


  • Consider all requests for special leave, arranging a meeting with the individual to discuss the request.
  • Ensure that requests are dealt with in accordance with this policy and the relevant procedure.
  • Inform the employee of the outcome of their request. If a request cannot be agreed reasons must be given and alternative arrangements should be considered.
  • Inform HR of the outcome of the leave request.


  • Advise on all matters of special leave.
  • Implement special leave details on CHRIS.

Support is also available from the Occupational Health Service, the University Counselling Service and other employee support services.