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The University of Cambridge operates an annual Contribution Reward Scheme for Academic-Related and Assistant staff in grades 1 to 11. The information below and on the following pages refers to the scheme with effect from 1 January 2022.

As part of the scheme, eligible employees may apply for either a contribution increment(s) or a single contribution payment in each annual exercise. These awards are described below.

 

Contribution Increments (for sustained/ongoing contribution)

This is the award of up to three additional increments (in the normal pay range or in the contributuion point range, i.e. the starred points) to recognise an individual's personal contribution over and above the normal expectation for the role, over a period of at least a year and in the context of expected continuation at that level.

To be eligible to apply for Contribution Increments, employees must:

  • be an Academic-Related or Assistant staff member in grades 1 to 11; and
  • have not yet reached the maximum contribution point for their grade; and
  • have been in their current role and grade for at least one year prior to 1 January 2022; and
  • be employed at the point the award is paid (i.e. employees who have left the University, or are due to leave the University prior to 15 March, are no longer eligible to receive an award); and
  • not be applying for a Single Contribution Payment under the scheme

 

Single Contribution Payments (for one-off/time limited contribution)

This is the award of a one-off, non-pensionable payment to recognise exceptional contribution, over and above the normal expectation for the role, in the context of a one-off task or project that is time limited.  Awards can be made on an individual basis, paid at 3% of base salary, or on a team basis (where the one-off task/project is a result of the joint efforts and combined achievements of two or more individuals), paid at 2% of base salary.

It should be noted that the Single Contribution Payments are not to be used to reward temporary acting-up to a higher grade, which should be recompensed through an Additional Responsibility Payment.

To be eligible to apply for Single Contribution Payments employees must:

  • be an Academic-Related or Assistant staff member in  in grades 1 to 11 (at any point in their grade, including the top contribution point); and
  • have been in their current role and grade for at least 3 months prior to 1 January 2022; and
  • be employed at the point the Single Contribution Payment is paid (i.e. employees who have left the University, or are due to leave the University prior to 15 March, are no longer eligible to receive an award); and
  • not be applying for a Contribution Increment under the scheme

 

Guidance documents

Guidance documents for the following groups have been created:

The Reference documents page also contains the application forms and cost calculators.

 

Launching the scheme

The Contribution Reward Scheme will be launched by email from the Director of Human Resources, to Awarding Authorities.  Eligibility listings and MI will be distributed to Awarding Authorities and Institutions shortly after the launch email.

Awarding Authorities then need to set their own timeframes, and communicate the launch to Institutions, who in turn will set deadlines for applications to be submitted. 

Once Institutions have decided on the deadlines, they will communicate with staff (using the template letters), informing them of the launch and the relevant deadlines. 

 

Timeframes for 2022 scheme

Date Action
Tuesday 7 September 2021

HR Analytics distributes listings of staff eligible for the Contribution Reward Scheme via burst reports to nominated burst report recipients.

HR Reward distributes Management Information to HR Business Managers for cascade as appropriate.

As soon as possible Awarding Authorities inform institutions that the scheme has been launched, and the deadline for submissions
As soon as possible Institutions circulate details of the scheme to staff, confirming the deadline for proposals to be submitted
By deadline set by Institution

Individuals submit cases by completing Part 1 of the PD30a form (for Contribution Increments) or the PD30b form (for single contribution payments).

Line Managers review applications and complete Part 2 of the forms, and submit them per the Institutional instructions.

By deadline set by Awarding Authority Institutions complete Part 3 of the forms, and submit both supported and unsupported applications per the Awarding Authority instructions.
By Friday 11 February 2022 Awarding Authorities agree outcomes, confirm them to Heads of Institutions. Awarding Authorities then complete the summary of applications pro-forma and submit to ContributionRewardScheme@admin.cam.ac.uk
By Friday 25 February 2022 HR Reward will review the submissions, and raise any queries as appropriate
By Friday 18 March 2022 Institutions write to staff with the outcome of their Contribution Reward Scheme applications
March 2022 payroll Human Resources implements awards