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The University of Cambridge operates an annual Contribution Reward Scheme for Academic-Related and Assistant staff in grades 1 to 11. The information below and on the following pages refers to the scheme with effect from 1 January 2020.

As part of the scheme, eligible employees can apply for either a contribution increment(s) or a single contribution payment in each annual exercise.  These awards are described below.

1.   Contribution Increments (for sustained/ongoing contribution)

This is the award of up to three additional increments, either in the normal pay range or in the contribution points (i.e. the starred points).  Applications for this award must show tangible evidence that the individual’s personal contribution and performance is over and above what would normally be expected of the role, over a period of at least one year.  The assessment of the application should be relative to both the individual’s grade, and the contribution of other members of staff in the same institution. 

There should be a clear demonstration that the individual has increased their contribution to the University’s objectives on an ongoing basis.  If successful, this level of contribution would then become the normal expectation for that member of staff. 

To be eligible to apply for Contribution Increments employees must:

  • be an Academic-Related or Assistant staff member in grades 1 to 11;
  • have not yet reached the maximum contribution point for their grade;
  • have been in their post performing their duties at the current grade for at least 1 year prior to 1 January 2020;
  • be employed at the point the Contribution Increment is paid (i.e. employees who have left the University, or are due to leave the University prior to March payday, are no longer eligible to receive an award
  • not be applying for a single contribution payment under the CRS 2020

2.   Single Contribution Payments (for one-off/time limited contribution)

This is the award of a one-off payment, made in recognition of an employee’s exceptional contribution in respect of a one-off task or project.  Awards can be made on an individual basis, paid at 3% of base salary, or on a team basis (where the one-off task/project is a result of the joint efforts and combined achievements of two or more individuals), paid at 2% of base salary.  Applications for this award must show tangible evidence of the individual or team’s contribution, and the impact of the one-off task/project.  The assessment of the application should be relative to the individual’s grade, and to the contribution of other members of staff in the same institution.

It should be noted that the single contribution payments are not to be used to reward temporary acting-up to a higher grade, which should be recompensed through an Additional Responsibility Payment.

To be eligible to apply for Single Contribution Payments employees must:

  • be Academic-Related or Assistant staff in grades 1–11 (at any point in their grade, including the top contribution point);
  • have been in their post performing their duties at the current grade for at least 3 months prior to 1 January 2020;
  • be employed at the point the Single Contribution Payment is paid (i.e. employees who have left the University, or are due to leave the University prior to March payday, are no longer eligible to receive an award)
  • not be applying for a contribution increment under the CRS 2020

Guidance documents

Guidance documents for the following groups have been created:

The Reference documents page also contains the application forms and cost calculators

Launching the scheme

The Contribution Reward Scheme will be launched by email from the HR Director, to Awarding Authorities.  Eligibility listings and MI will be distributed to Awarding Authorities and Institutions shortly after the launch email.

Awarding Authorities then need to set their own timeframes, and communicate the launch to Institutions, who in turn will set deadlines for applications to be submitted. 

Once Institutions have decided on the deadlines, they will communicate with staff (using the template letters), informing them of the launch and the relevant deadlines. 

Timeframes for 2020 scheme

Date Action
Friday 20 November 2019 Human Resources distributes listings of staff eligible for the Contribution Reward Scheme, and associated Management Information
As soon as possible Awarding Authorities inform institutions that the scheme has been launched, and the deadline for submissions
As soon as possible Institutions circulate details of the scheme to staff, confirming the deadline for proposals to be submitted
By deadline set by Institution Individuals submit cases by completing part 1 of either PD30a (for contribution increments) or PD30b (for single contribution payments)
By deadline set by Awarding Authority Institutions complete part 2 of either PD30a or PD30b, and submit both supported and unsupported applications to the relevant Awarding Authority
By Wednesday 19 February 2020 Awarding Authorities agree outcomes, confirm to Heads of Institutions, complete the summary of outcomes pro-forma and submit to ContributionRewardScheme@admin.cam.ac.uk
By Thursday 19 March 2020 Heads of Institutions write to staff with the outcome of their Contribution Reward Scheme applications
March 2020 payroll Human Resources implements awards

 

Awards outside the normal timetable

If it is considered essential to make a recommendation outside the normal timetable, for example a reorganisation has taken place part way through the year, an equivalent qualifying period would normally be needed prior to the proposed effective date of a contribution reward. Heads of Institutions are advised to consult their HR Business Manager or HR Adviser.