New Research Passports applications (including renewals after 3 years)
Pre-engagement Checks
In the first instance please consult the pre-engagement check table to determine whether you require a standard or enhanced DBS check and/or Occupational Health clearance. If you are in doubt, please contact your lead NHS Trust R&D department to discuss the activities you will be undertaking so that they can advise what level of checks are necessary.
DBS Checks, Standard or Enhanced
To apply for a DBS check you will need to contact your Departmental Administrator who will provide you with the DBS application form, instructions on how these must be completed and guidance on the documentation which must be returned with the form. Completed forms must be checked by the Departmental Administrator before forwarding to the University Compliance Team in HR (tel. 01223 768808, email complianceteam@admin.cam.ac.uk) for checking, signature by the HR Division's DBS Countersignatory and submission to the DBS. A copy of the standard or enhanced check certificate will be sent out to the individual and the HR DBS Countersignatory and your department will be notified by the Compliance team when the DBS check has been completed satisfactorily.
If you are a student registered with the University and you require a DBS check for your Research Passport then you should apply via the Student Registry.
The Department is responsible for the costs of a DBS check. The Compliance Team will recharge costs by internal invoice.
Occupational Health checks
To comply with NHS occupational health (OH) assessment requirements, if it is identified that you require OH clearance for your research passport then an additional OH assessment may be required on top of the University of Cambridge pre-employment OH assessment. If you are new to the University of Cambridge, when you fill in your pre-employment OH questionnaire you need to clearly indicate on it that you will be applying for a research passport. If you have already had your University of Cambridge OH assessment then you will need to contact OH (tel. 01223 336594, email occhealth@admin.cam.ac.uk) and ask if you have been cleared to research passport level.