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Pro forma PD/PROB/A1

Notes for guidance

Approximately one year before the date on which the probationary period is due to end, the Human Resources Division will remind heads of institutions of the need to make a final overall assessment of the performance of the member of staff. Appointments Committees must if possible, confirm or otherwise appointments not less then nine months before the end of the period.

Where performance during probation has been satisfactory, the head of institution will recommend confirmation of appointment to the Appointments Committee who will in turn notify the Human Resources Division that the appointment is confirmed and the central staff record will be amended accordingly. It will be for the head of institution to inform the member of staff concerned that probation has been satisfactorily completed. No formal amendment to the contract of employment will be issued.

Where there have been concerns about the performance of the member of staff, these will have been raised and addressed in the regular progress reviews. Where the concerns have been addressed and the performance has reached a satisfactory level, the action will be as above.

In some instances progress towards successful completion of probation may have been hampered by circumstances beyond the control of all parties e.g. where the member of staff has been absent from work for a substantial period during probation. Where this is the case and there is the prospect of a satisfactory outcome to probation, the head of institution can recommend to the Appointments Committee an extension of probation. At the end of that period, if progress reviews have been satisfactory, the action will be as above.

See also the procedural guidance Probationary arrangements for academic staff.