Employees
Employees are responsible for:
- Keeping the Head of Institution informed of their plans and attending related meetings.
- Completing form RP1 to advise the Head of Institution of their retirement date (other than in the case of a University officer intending to retire at the retirement age).
- Completing form RP2e to request an extension beyond the retirement age (University officers only).
Heads of Institutions
Heads of Institutions are responsible for:
- Writing to employees two years before they reach their retirement age or the age of 65 (as the case may be) to advise them of their options.
- Meeting with individual employees to discuss the options.
- Seeking Faculty or School level approval of the Department's recommendation in line with local arrangements.
- Making a written recommendation to the Central Approval Committee for each University officer's request to continue in employment beyond the retirement age when this is supported by the Institution based on the criteria.
- Undertaking succession planning within the Institution in light of the information about employee retirement plans.
- Carrying out regular staff review and development meetings with all employees, including those in extended employment.
These duties may be delegated within the Institution.
Departmental Administrators
Departmental Administrators are responsible for:
- Advising HR Recruitment Administration of any changes to working patterns that are agreed, by completion of a CHRIS/50.
- Supporting the discussions between Heads of Institutions and individuals to discuss requests for extension and/or variation in hours/duties.
HR Business Managers
HR Business Managers are responsible for:
- Providing Heads of Institutions with an annual report of all employees reaching the retirement age and the age of 65 in a given year.
- Providing advice and guidance on the consideration of requests.
- Communicating the outcome of requests considered by the Central Approval Committee to the employee and the Institution.
Heads of Schools
Heads of Schools (or equivalent) are responsible for:
- Monitoring information about retirements and extensions supplied by Heads of Institutions to ensure adequate succession planning is taking place across the School in line with the School's strategic plans.