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An employee considering/taking Shared Parental Leave is encouraged to contact their Institution to arrange an informal discussion as early as possible regarding their potential entitlement, to talk about their plans and to enable the Institution to support the individual.

The Institution may, upon receiving a notification of entitlement to take Shared Parental Leave (under 'Opting into Shared Parental Leave'), seek to arrange an informal discussion with the employee to talk about their intentions and how they plan to use their Shared Parental Leave entitlement.

Once the Institution receives a period of leave notice (under para 3.6) the Institution will usually arrange a meeting with the employee to discuss it. Where a request for discontinuous leave can without further discussion be approved in the terms stated in the employee's application, a meeting may not be necessary.